Researching A/V Equipment for SVPB - Itemized Proposal #3
This article is part of multipart series: Researching A/V Equipment for the Silicon Valley Prayer Breakfast (SVPB).
Summary
The following cost range is bounded between $8,500 (full corp rental) to $18,169.03 (full purchase) with break-even ROI in 1-3 years:
| # | Quality Scenario | Cost | Delta | ROI Break Even | Description |
|---|---|---|---|---|---|
| 1 | 100% Rental | $8,500 | (corp baseline) | n/a | 6 speakers, 6 mics, 4 lights |
| 2 | 100% Rental (Proposal #1) | $11,540.14 | +3,040.14 | 1 year | 4 speakers, 2 mics, 0 lights |
| 3 | 50% Rental, 50% Purchase | $13,328.98 | +1,788.84 | 2 years | 6 speakers, 6 mics, 4 lights |
| 4 | 100% Purchase | $18,169.03 | +4,840.05 | 3 years | 6 speakers, 6 mics, 4 lights |
Budget approval is required by Monday, 2/13 for the ideal Procurement Schedule.
If you’re looking for enterprise multimedia services, please contact us at reservations@wemassmedia.com. If you’re looking for personal, family, and wedding multimedia services, please contact us at reservations@justintoocreations.com
Scenario 1 - 100% Rental ($8500.00)
Previous contract for full A/V rental and services was roughly $8,000 plus $500 contigency for 4 additional microphone rentals.
The following cost schedule does not consider Corp cost-escalation/inflation:
| # | Year | Corp |
|---|---|---|
| 1 | 2017 | $8,500 |
| 2 | 2018 | $8,500 ($18,000) |
| 3 | 2019 | $8,500 ($25,500) |
| 4 | 2020 | $8,500 ($34,000) |
| 5 | 2021 | $8,500 ($42,500) |
| 6 | 2022 | $8,500 ($51,000) |
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Scenario 2 - 50% Rental, 50% Purchase ($13,328.98)
| # | Component | Cost | Description |
|---|---|---|---|
| 1 | Projection | $4,201.99 | 2x 4200 lumens 1920x1080 16:9 projecting to 167” (12x7.5’) screen (includes accessories) |
| 2 | Speakers | $3,702.89 | 6x 1000W speakers |
| 3 | Microphones | $2,348.78 | 4x wireless microphones (2x handheld, 2x lav); -2x lavs |
| 4 | Lighting | $1,039.11 | 2x flood-to-spot lights with up to 50 ft. throw; -2x lights |
| 5 | Video | $1,175 | 50% off |
| Subtotal | $12,467.77 | ||
| Contingency | $861.21 | 7% | |
| **Total ** | $13,328.98 |
The following example ROI schedule does not consider Corp cost-escalation/inflation:
| # | Year | Corp (Total) | WE (Total, Delta, ROI) |
|---|---|---|---|
| 1 | 2017 | $8,500 | $13,500 |
| 2 | 2018 | $8,500 ($17,000) | $3,500 ($17,000, -0.00, +0.00%) |
| 3 | 2019 | $8,500 ($25,500) | $3,500 ($20,500, -5,000, +19.6%) |
| 4 | 2020 | $8,500 ($34,000) | $3,500 ($24,000, -10,000, +29.4%) |
| 5 | 2021 | $8,500 ($42,500) | $3,500 ($27,500, -15,000, +35.3%) |
| 6 | 2022 | $8,500 ($51,000) | $3,500 ($31,000, -20,000, +39.2%) |
If you’re looking for enterprise multimedia services, please contact us at reservations@wemassmedia.com. If you’re looking for personal, family, and wedding multimedia services, please contact us at reservations@justintoocreations.com
Scenario 3 - 100% Purchase ($18,169.03)
The total cost of the full revised proposal is $18,169.03, which is +$6,628.89 more than proposal #1 ($11,540.14) due to the addition of the following estimated cost escalations:
- 2x extra speakers (+1,305)
- 4x extra microphones (+2,258)
- 4x lighting (+3,616)
This takes into account a $3,000 capital contribution from WE.
However, this does not take into account insurance coverage, which is estimated to be $3000-$6000/year ($250-$500/month). Therefore, it is not recommended that SVPB covers the premiums in order to be assigned loss payee.
| # | Component | Cost | Description |
|---|---|---|---|
| 1 | Projection | $4,201.99 | 2x 4200 lumens 1920x1080 16:9 projecting to 167” (12x7.5’) screen (includes accessories) |
| 2 | Speakers | $6,791.13 | 6x 1000W speakers |
| 3 | Microphones | $4,376.93 | 6x wireless microphones (2x handheld, 4x lav) |
| 4 | Lighting | $3,615.94 | 4x flood-to-spot lights with up to 50 ft. throw |
| 5 | Video | $1,175 | 50% off |
| Subtotal | $20,160.99 | ||
| Contingency | $1,008.05 | 5% | |
| Market Value | $21,169.03 | ||
| WE Contribution | -$3,000 | ||
| Total | $18,169.03 |
The following example ROI schedule does not consider Corp cost-escalation/inflation:
| # | Year | Corp (Total) | WE (Total, Delta, ROI) |
|---|---|---|---|
| 1 | 2017 | $8,500 | $18,200 |
| 2 | 2018 | $8,500 ($17,000) | $3,500 ($21,700, +4,700, -27.6%) |
| 3 | 2019 | $8,500 ($25,500) | $3,500 ($25,200, -$300, +1.2%) |
| 4 | 2020 | $8,500 ($34,000) | $3,500 ($28,700, -5,300, +15.6%) |
| 5 | 2021 | $8,500 ($42,500) | $3,500 ($32,200, -10,300, +24.2%) |
| 6 | 2022 | $8,500 ($51,000) | $3,500 ($35,700, -15,300, +30.0%) |
If you’re looking for enterprise multimedia services, please contact us at reservations@wemassmedia.com. If you’re looking for personal, family, and wedding multimedia services, please contact us at reservations@justintoocreations.com
Procurement Schedule
Here is the procurement, testing, and training schedule:
| # | Week | Date | Details |
|---|---|---|---|
| 1 | 1 | Monday, 2/13 | Budget Approval |
| 2 | Wednesday, 2/15 | Initial Procurement | |
| 3 | 2 | Friday, 2/24 | Equipment Arrival |
| 4 | 3 | Sunday, 2/26 | Live event test 1/5 |
| 5 | 4 | Sunday, 3/5 | Live event test 2/5 - returns/exchanges procurement |
| 6 | 5 | Sunday, 3/12 | Live event test 3/5 |
| 7 | 6 | Sunday, 3/19 | Live event test 4/5 - test procurements from #5 (1/2) |
| 8 | 7 | Sunday, 3/26 | Live event test 5/5 - test replacements from #5 (2/2) |
| 9 | 8 | Thursday, 3/30 | A/V setup at Hyatt Regency Santa Clara |
| 10 | Friday, 3/31 | SVPB 23rd annual event, 7am - 8:30am |
If you’re looking for enterprise multimedia services, please contact us at reservations@wemassmedia.com. If you’re looking for personal, family, and wedding multimedia services, please contact us at reservations@justintoocreations.com
Itemized A/V Components
Projection ($4,201.99)
| # | Item | Price | Qty | Total | Description |
|---|---|---|---|---|---|
| 1 | Projector: Optoma EH416 | $863.02 | 2 | $1,726.04 | 1920x1080 16:9 20,000:1 DLP (1) 4200 Lumens |
| 2 | Projector Screen: Da-Lite Da-Mat 92 x 144” Front Projection Fast-Fold Deluxe | $895.95 | 2 | $1,791.90 | 167.52” diagonal 16:10 aspect ratio, front projection, 1.0 Gain, Folding Frame / Truss |
| 3 | HDMI Cable AmazonBasics High-Speed HDMI Cable - 6 Feet | $6.99 | 3 | $20.97 | Male to A Male Cable; 1x backup cable |
| 4 | SDI to HDMI Blackmagic Design Micro Converter | $85 | 3 | $255 | Converts long-relay SDI signal to short-relay HDMI; 1x backup converter |
| 5 | Surge Protector Power Strip APC SurgeArrest 11-Outlet Surge Protector | $34.99 | 2 | $69.98 | 11 outlets, 2 USB 2.4A, 2880 joules protection, $250k connected equipment warranty |
| Subtotal | $3,863.89 | ||||
| Tax | 8.75% | $338.10 | |||
| Total | $4,201.99 |
See CNET: 9 things you should know about surge protectors.
If you’re looking for enterprise multimedia services, please contact us at reservations@wemassmedia.com. If you’re looking for personal, family, and wedding multimedia services, please contact us at reservations@justintoocreations.com
Audio - Speakers ($3,702.89)
| # | Item | Price | Qty | Total | Description |
|---|---|---|---|---|---|
| 1 | (Rental) | $70 | 4 | $280 | 1 week rental; no insurance or accessories |
| 1 | JBL EON615 15” 1000W Speakers | $599.95 | 2 | $1,199.90 | 2x Comes with Gas Assist Tripod Kit; 2 x Balanced XLR-1/4” combination inputs; 1 x male XLR loop thru out; requires AC power (1/3rd Power – 2.03A (Max)) |
| 2 | JBL EON615-Bag-W Deluxe Carry Bag with Wheels | $179.99 | 2 | $359.98 | 2x speaker bags |
| 3 | dbx DriveRack 260 Equalization and Loudspeaker Control System | $599.00 | 1 | $599.00 | Syncing, phasing, interference, sound control |
| 4 | Kopul Studio Elite 4000 Series XLR M to XLR F 50’ | $21.49 | 6 | $128.94 | 4x long 50’ cables for chaining speakers; 2x backup |
| 5 | Kopul Studio Elite 4000 Series XLR M to XLR F 100’ | $29.95 | 6 | $179.70 | 4x Extra long 100’ XLR cables for linking audio board to speakers; 2x backup |
| 6 | Watson 100 ft AC Power Extension Cord 14 AWG | $49.95 | 2 | $99.90 | |
| 7 | Watson 50 ft AC Power Extension Cord 14 AWG | $29.95 | 8 | $239.60 | |
| 8 | Furman PL-8 C Power Conditioner | $158.97 | 2 | $317.94 | Ensures that each speaker gets the correct voltage and current needed |
| Subtotal | $3,404.96 | ||||
| Tax | 8.75% | $297.93 | |||
| Total | $3,702.89 |
If you’re looking for enterprise multimedia services, please contact us at reservations@wemassmedia.com. If you’re looking for personal, family, and wedding multimedia services, please contact us at reservations@justintoocreations.com
Audio - Microphones ($2,348.78)
| # | Item | Price | Qty | Total | Description |
|---|---|---|---|---|---|
| 1 | Shure GLXD24/SM58 Handheld Wireless System | $499.00 | 2 | $998.00 | 2x wireless handheld mics |
| 2 | Shure GLXD14/WL93 Lavalier Wireless System | $75.00 (rental) | 4 | $300.00 | 4x wireless lav mics |
| 3 | Shure SB902 Rechargeable Lithium-Ion Battery | $29.99 | 2 | $59.98 | 2x Backup batteries |
| 4 | Shure A58WS-BK - Black Windscreen | $5.49 | 2 | $10.98 | 2x Windscreen noise and protection covers |
| 5 | Auray MS-5230F Tripod Microphone Stand | $21.99 | 2 | $43.98 | 1x microphone stand; 1x backup |
| 6 | Mackie ProFX8v2 8-Channel Sound Mixer | $199.99 | 2 | $399.98 | 2x 4-input chained mixers for redundancy |
| 7 | Gator Cases G-MIXERBAG-1515 | $39.99 | 2 | $79.98 | 2x mixer bags |
| 8 | Kopul Premium Performance 3000 Series 100’ XLR | $29.99 | 8 | $239.92 | 6x dedicated 100’ long XLR for handheld/lav mic-receivers-to-mixer; 2x backup |
| 9 | Kopul Premium Performance 3000 Series XLR 5’ | $13.49 | 2 | $26.98 | 1x short 5’ mixer-1-to-mixer-2; 1x backup |
| Subtotal | $2,159.80 | ||||
| Tax | 8.75% | $188.98 | |||
| Total | $2,348.78 |
| # | Out | Into | Length |
|---|---|---|---|
| 1 | Mic receiver #1 | Mixer 1 | 100’ |
| 2 | Mic receiver #2 | Mixer 1 | 100’ |
| 3 | Mic receiver #3 | Mixer 1 | 100’ |
| 4 | Mic receiver #4 | Mixer 1 | 100’ |
| 5 | Mic receiver #5 | Mixer 2 | 100’ |
| 6 | Mic receiver #6 | Mixer 2 | 100’ |
| 7 | Mixer 1 - L | Mixer 2 - In | 5’ |
If you’re looking for enterprise multimedia services, please contact us at reservations@wemassmedia.com. If you’re looking for personal, family, and wedding multimedia services, please contact us at reservations@justintoocreations.com
Lighting ($1,039.11)
| # | Item | Price | Qty | Total | Description |
|---|---|---|---|---|---|
| 1 | Arri 650 Watt Plus Tungsten Fresnel | $125 (rental) | 4 | $500 | 4x fresnel flood-to-spot capability (52°/14.5°); up to 50 ft. throw |
| 2 | Impact Steel Roller with Low Base and Braking Wheels (9.5’) | $45 (rental) | 4 | $180 | 4x 4’ - 9.5’ height; 27lb load capacity; locking wheels; 5/8” c-stand stud |
| 3 | Impact Saddle Sandbag - 15 lb | $21.95 | 8 | $175.60 | 8x - 2/c-stand |
| 4 | Setwear Hothand Gloves | $49.95 | 2 | $99.90 | heat-resistant leather gloves for working with hot-lights/rigging |
| Subtotal | $955.50 | ||||
| Tax | 8.75% | $83.61 | |||
| Total | $1,039.11 |
Video ($1,175)
| # | Item | Cost | Notes |
|---|---|---|---|
| 1 | Video Production | $1,175 | 50% off |
If you’re looking for enterprise multimedia services, please contact us at reservations@wemassmedia.com. If you’re looking for personal, family, and wedding multimedia services, please contact us at reservations@justintoocreations.com
Misc
In progress…
| # | Item | Cost | Notes | ||
|---|---|---|---|---|---|
| 1 | ProTapes Pro Gaffer Tape (3” x 55 yd, Black) | $29.95 | 3 | $89.85 | secure lighting, wires, power cords, etc. |
Multimedia Services
If you’re looking for enterprise multimedia services, please contact us at reservations@wemassmedia.com. If you’re looking for personal, family, and wedding multimedia services, please contact us at reservations@justintoocreations.com